During this series, we have talked about a very complex set of business decisions relating to IT infrastructure outsourcing. To wrap up lets take a look at the whole process. First you need an understanding of the major outsourcing models. The table below lays out the essentials:
Making the Decision
In order to make the outsourcing decision, you need to ask yourself some basic questions. Answering these questions will help you clarify ITs role in the company and how you want IT to contribute to your business:
Choosing a Partner
Choosing a partner and not just a vendor is key to successful outsourcing. Look at the potential partners with an eye to how well they mesh with your organization. Ask yourself these questions as you ponder on a partner:
Negotiating the Contract
When you have settled on a partner, remember that when you put a crucial portion of your companys service into the hands of a third-party provider, you lose some control over the operational aspects. You are relying on the partner to meet your expectations for quality of service to your customers and/or your staff. In order to protect yourself from some of that risk, there are two service level metrics that you want to address in the contract, uptime and response time.
On the enforcement side of the service level agreement (SLA), you have a couple of options. Make sure that your SLA contains some teeth so if the provider fails to perform at the desired level, you can ask for a refund of monthly fees or you can terminate the contract. Also make sure that you have well-defined problem resolution procedures to ensure you know how to escalate a problem that isnt being resolved in a timely way.
Implementation of an outsourcing arrangement takes time and good management skills. There are five steps in implementation:
You should allow at least three months before you can expect things to get better. In most cases, it will take six months to a year before you will begin to see real improvements in productivity. Remember, by leaving the technology worries to the experts this frees you to concentrate on building and growing your business―which is the whole point of outsourcing anyway.
Mike Scheuerman is an independent consultant with more than 26 years experience in strategic business planning and implementation. His experience from the computer room to the boardroom provides a broad-spectrum view of how technology can be integrated with and contributes significantly to business strategy. Mike can be reached at firstname.lastname@example.org.